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Act Change Transform Office Administrative Assistant Jobs

Others

Nairobi  

Published On: 20th, June 2023

Closes on: 7th, July 2023

Job closed

More About the Job

Job Description

Reporting to the Finance & Administration Officer, the Office Administration Assistant will be responsible for performing exceptional clerical tasks within the office set up to support daily operations.


Responsibilities:

    Key Responsibilities

    The Office Administration Assistant will be responsible for but not limited to the following roles:

    • Promptly and courteously receive, direct and relay telephone messages to the appropriate recipients.

    • Support with document preparation such as typing, photocopying, scanning etc as assigned.

    • Support the preparation of staff meetings and record meeting proceedings.

    • Facilitate dispatch of cheques in good time to avoid late payments.

    • Receive and attend to visitors whilst they await appointment.

    • Maintain the front office filing system and file all general and unsolicited correspondence.

    • Ensure that the office is clean, tidy and meticulously maintained at all times.

    • In liaison with the project accountant, coordinate office equipment purchases, repairs and maintenance.

    • Manage the booking of the conference room facilities for all internal meetings.

    • Receive documents and other deliveries for the office, ensuring that these are distributed to respective addresses.

    • Keep an updated contact database that can be easily accessed.

    • Perform other duties as assigned which are designed and developed to improve the operations of MEECT.

Requirements:

    • Qualifications and Experience

    • Diploma 
       
      in Business Administration/Management, public relations or any other relate field.

    • Three (3) years of related work experience with increasing responsibilities in a busy organization.

    • Committed to and conform with the organizations mission.

      Essential Skills and Competencies

    • Strong English communication skills, both written and oral.

    • Ability to work in a multi-cultural environment required.

    • Excellent administration and organization skills.

    • Active Listening skills.

    • Excellent customer Service skills.

    • Excellent Problem-solving skills.

    • Demonstrate strong Computer skills, especially in MS-Word, Excel and Outlook.

      Language Skills

    • Must be fluent in written and spoken English and Kiswahili. Proficiency in other local languages may be an added advantage.

      Personal Attributes

    • Commitment to MEECT values and principle.

    • High level of integrity.

    • Strong Leadership skills.

Posted By

Brian Ndung'u

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