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Administration Assistant (Events Management)

Others

Nairobi  

Published On: 5th, July 2023

Closes on: 18th, July 2023

Job closed

More About the Job

Centre Manager

Job Description

JOB PURPOSE

  • To deliver a wide range of administration processes and activities for a specific professional area of work, to facilitate effective service delive

Responsibilities:

    • Coordinates with the Travel Management Company and/ or Procurement team to book events, Conference Facilities and Hotel rooms. 
    • Guide staff requesting Event bookings on the right procedures to follow.
    • Respond to Event Management queries and provide timely and accurate guidance.
    • Manage and maintain records and databases related to Events Management, to ensure information is organized and readily available for staff.
    • Give feedback to Business Support assistants on new procedures related to Events Management, and support on issues that they may have.
    • Follow with the Travel Management company on any issues raised, or documented lack of customer service.
    • Maintain relationships with a range of individuals through provision of business support to assist in information sharing and service delivery to staff.
    • Proof-read reports, documentation, correspondence, etc., making changes in line with established guidelines where appropriate.
    • Contribute to improvement of business procedures and processes.
    • Collect and perform basic analysis of data to contribute to quality business information management.
    • Provide guidance to junior colleagues in performing their duties.
    • Provide inputs to routine methods and practices in own area of work, to support the office
    • Continuous improvement of services provided
    • Will be required to take on additional responsibilities in the field of facilities, transport, and contract management in the absence of the focal point. 
    • Other as required.

Requirements:

    STANDARD MINIMUM QUALIFICATIONS

    • Education: Completion of secondary school education. A post-secondary certificate in the related functional area is desirable.
    • Language: Fluency (level C) in English language

    DESIRED EXPERIENCES FOR ENTRY INTO THE ROLE

    • Experience: Five (5) years of progressively responsible experience in in the area of administration and a minimum of two (2) years in a similar role is desirable.

    Knowledge and skills:

    • Has demonstrated an ability to perform all routine administrative activities in line with WFPs operating standards through day to day work
    • Has supported in providing ad-hoc guidance to new staff members
    • Has Knowledge of working with an Events Management Company.

Posted By

Victoria Kithongo

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