Administrative Assistant - Gap Recruitment Services Limited
Published On:
8th, May 2023
Closes on:
10th, May 2023
Job closed
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Job Description
- Answering telephone calls and if needed, direct calls to appropriate personnel.
- Welcoming visitors to the office and introducing them to the appropriate personnel.
- Preparing and emailing a report on weekly activities to agents
- Ensure proper filing and easy retrieval of documents, both in hard and soft copies.
- Provide basic and accurate information in person as well as on email.
- Receive sort and distribute daily mail/deliveries.
- Update calendars and schedule meetings the director.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor log-in-book, issue visitor badges).
- Providing a range of reports depending on what is requested by the manager or sales associates.
- Overseeing the general appearance of the office, as well as keeping supplies well stocked.
Responsibilities:
- Answering telephone calls and if needed, direct calls to appropriate personnel.
- Welcoming visitors to the office and introducing them to the appropriate personnel.
- Preparing and emailing a report on weekly activities to agents
- Ensure proper filing and easy retrieval of documents, both in hard and soft copies.
- Provide basic and accurate information in person as well as on email.
- Receive sort and distribute daily mail/deliveries.
- Update calendars and schedule meetings the director.
- Maintain office security by following safety procedures and controlling access via the reception desk (monitor log-in-book, issue visitor badges).
- Providing a range of reports depending on what is requested by the manager or sales associates.
- Overseeing the general appearance of the office, as well as keeping supplies well stocked.
Requirements:
- Diploma or Degree in relevant field.
- Two (2) years of experience working as an office admin.
- Proficiency in use of Microsoft Word and Excel.
- Experience with QuickBooks is an added advantage
- Good telephone / Reception / handling skills
- Possess very strong interpersonal relationship and skills.
- Perfect time management skills to ensure services to guests are not delayed.
- Possess good interpersonal skills, vibrant attitude and amicable personality
- Men are also encouraged to apply.