Administrative Intern at Action Against Hunger International
Published On:
10th, August 2023
Closes on:
18th, August 2023
Job closed
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Job Description
The primary objective of this position is to support in the up-coming ALL SECTOR - Workshop by;
- Ensure smooth and ample communication with all registered participants with up-to-date information within 24 hrs.
- Manage any queries that may arise during registration.
- Develop participant database that includes critical information and uploaded
- Ensure that the APP is updated with the most recent information on a daily/weekly basis.
- Working closely with Admin and Security, ensure updated SOP and administrative notes are available on time and updated.
- Link participants on a common WhatsApp group.
Visa Processing
- Ensure all registered participants receive up to date and correct visa processing documents. These include invitation letters and hotel letters.
- Liase with HEARO admin and contact the hotel for all necessary details.
- Prepare and store a secure repository of participant ‘sensitive’ documents that may be needed in the process to include passports etc.
Ticketing and Airport Transfers
- Prompt participants for tickets and maintain a database of these.
- Catalogue the tickets with transport provider ensuring timely and appropriate pickups/ airport transfers
Accommodation and Conferencing
- Support in pre and post booking of accommodation for participants
- Ensure all participants are appropriately booked in identified location before, during and after workshop
- Provide administrative support during the workshop
- Ensure needed training material are well kept during the workshop
Responsibilities:
- The position is not a salaried but an Internship position. You will receive an Incentive.
Requirements:
- Minimum of a Bachelor's degree in Business Administration Course or related field.
- Internship experience