Find jobs for you

Found 909 jobs

Assistant Office Administrator

Others

Nairobi  

Published On: 20th, July 2023

Closes on: 21st, July 2023

Job closed

More About the Job

Centre Manager

Job Description

 


Responsibilities:

    Duties and responsibilities

    • Handling visitors/clients enquiries;
    • Maintaining office diary and travel itineraries;
    • Receiving and distributing hard copy materials to registry;
    • Providing word -processing and secretarial support;
    • Ensuring security of office records, equipment and documents;
    • Preparing responses to simple routine correspondences;
    • Operating office equipment to include photocopying, printing;
    • Recording dictation in shorthand and transcribing it in typewritten form typing from drafts, manuscripts or recording from dictation machines;
    • Planning and scheduling of meetings;
    • Preparing and responding to routine correspondences;
    • Management of e-office;
    • Managing office petty cash;
    • Attending to visitors/clients;
    • Handling telephone calls;
    • Coordinating schedules of meetings;
    • Ensuring security of office records, equipment and documents including classified materials;
    • Maintaining an up-to-date filing system in the office;
    • Establishing and monitoring procedures for record keeping of correspondence and file movements;
    • Preparing responses to simple routine correspondence;
    • Managing office protocol and etiquette;
    • Supervising office cleanliness; and
    • Undertaking any other office administrative services duties that may be assigned.

Requirements:

    Vacancy No. KNRA/29/2023

    For appointment to this grade an officer must have: –

    • Diploma in Secretarial Studies from the Kenya National Examinations Authority OR Passed the following examinations from the Kenya National Examinations Authority (KNEC);
    • Typewriting III (Minimum 50 w.p.m.)/Computerized document processing III;
    • Shorthand III (110 w.p.m);
    • Business English III/Communications I;
    • Office Management III/Office Administration and Management III;
    • Secretarial Duties II;
    • Commerce II;
    • Proficiency in Computer Applications;
    • Fulfill the requirements of Chapter 6 of the Constitution.

Posted By

Victoria Kithongo

Apply Job