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British High Commission in Nairobi Receptionist

Others

Nairobi  

Published On: 10th, August 2023

Closes on: 22nd, August 2023

Job closed

More About the Job

Job Description

The job holder will have to ensure efficient running of the Front Office, handling all telephone calls and customer enquiries in a prompt and professional manner and undertake administrative duties for the Transport Section


Responsibilities:

    • Undertaking switchboard duties,-management of the answering machine to ensure a 24/7response after hours, at weekends and holidays.

    • Attending to visitors at Reception and controlling entry to the East Wing through the secure access system.

    • Handling all incoming BHC emails through the Nairobi Enquiries inbox

    • Manage transport team petty cash/advance system.

    • Record keeping-filing both electronic and paper

    • Assist in management of transport booking and preparation of daily transport programme in consultation with the Transport Planner

    • Undertakes procurement duties- requisitioning & receiving responsibilities for Transport Section
      Administration of billing and payment of shuttle services & private hire of official vehicles services for the section

    • Assist in processing of taxi invoices. Performs pre-audit of taxi vouchers before forwarding for payment

    • Undertake other administrative duties as assigned by the Transport Manager, Corporate Services Director and Deputy Director Corporate Services.

Requirements:

    • Minimum of 2 years experience on a similar role or administrative role.

    • Excellent IT & communication skills
    • Desirable qualifications, skills and experience

    • Experience of reception/switchboard activities, business related degree.

Posted By

Brian Ndung'u

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