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Finance Support Officer at Brooke East Africa

Finance

Nairobi  

Published On: 22nd, August 2023

Closes on: 27th, August 2023

Job closed

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Job Description

At a glance Brooke East Africa works in 22 counties within Kenya, Somaliland, South Sudan, Tanzania and part of Northern Uganda, through a strategic partnership model engagement. This pool of partners with varied expertise and experiences has enabled achieve key milestones with significant reach across the region.


Responsibilities:

    Timely preparation of payments 

    • Preparing payment vouchers well coded to respective accounts and bank transfers;
    • Being the custodian of the cheque book and processing cheque/online payments;
    • Recording payment vouchers/invoices weekly in the cash/bank sub journal;
    • Preparing payment vouchers and ensuring that all transactions are properly and fully documented and recorded in the cash/bank sub journal;
    • Ensuring that all supporting documentation are prepared and filed according to Brooke EA procedures;
    • Maintaining custody of the office cash fund, review expense reports (travel expense reports and operational expense reports) for accuracy and completeness and ensure that expense reports have been fully approved and documented.

    Petty Cash Management 

    • Maintaining Petty cash float at approved levels; 
    • Processing Petty cash requests in an efficient manner;
    • Paying out Petty cash only upon satisfactorily meeting the threshold of accurate documentation, authorized transaction and alignment to financial system requirements;
    • Ensuring that Petty cash documentation is filed for record and monthly reconciliation is done; 
    • Monitoring Petty cash handling and carrying out spot checks from time to time;

    Accounting

    • Assisting with month end balance sheet account and bank statement reconciliations;
    • Checking reports for financial accuracy and proper coding of expenses in line with relevant systems and procedures;
    • Preparing and entering financial information to FS and maintaining all financial records for program and for the organization; 
    • Maintaining an up-to-date fixed asset register by updating upon procurement of assets, disposal of any asset, and charge appropriate depreciation as per recommended category
    • Contributing to constructive and timely communication related to financial management;
    • Reviewing advances to staff for relevant programmes, based on authorized expenditure forecasts;
    • Supporting the Finance and Administration Manager in preparing financial reports when needed. 

    Support in Audit

    • Working with the Finance team on preparing the books and records for audits, and specifically ensure compliance with all finance requirements;
    • Developing ad hoc financial and operational reporting as needed;

    Payroll processing

    • Assist in ensuring all payroll transactions are processed efficiently;
    • Collecting, calculating, and entering data in order to maintain and update payroll information;
    • Compiling summaries of earnings, taxes, deductions, leave, and non-taxable wages and reporting on this;
    • Determining payroll liabilities by providing information regarding any deductions/benefits to be included, timely payment of statutory deductions;
    • Supporting payroll operations in strict adherence to organizational policies and procedures.

    Budget Management

    • Support in managing EAO budget and advise users on deviation, balances and performance;
    • Support in preparing periodic reports of actual expenditure against budget for internal stakeholders, obtaining explanations for variances and keeping staff and management informed about budget issues that arise;
    • Analyzing spending trends and providing feedback and analysis to project leaders on areas with significant over- or under spending;
    • Consulting Finance Manager on cost allocations, general accounting, internal controls and administrative systems as required

Requirements:

    • At least 5 years working experience in a busy finance / accounts office.
    • Be a holder of B.com degree in Finance or accounting and at least holder of CPA Section 4.
    • Experience in posting data and extracting reports with accounting software preferably sun system.
    • Good operating knowledge in excel, and reporting.
    • Ability to multi task in various disciplines.

Posted By

Jeremy Mwangangi

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