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Office of the Auditor-General Assistant Office Administrator

Others

Nairobi  

Published On: 19th, April 2023

Closes on: 5th, May 2023

Job closed

More About the Job

Job Description

This is the entry and training grade for this cadre. This position is responsible for administration services to the respective senior auditors/officers and teams. An officer at this level will be deployed to work with various teams.


Responsibilities:

    • Type, scan, photocopy, bind and print documents as part of team support;

    • Communicate and follow-up on issues as directed by the senior auditor/officer or Team leader;

    • Manage telephone communication and direct calls to the respective recipients for further action;

    • Maintain up to date file systems in the directorate and track file movement out of the directorate for efficient records management and data security;

    • Requisition for inventory of office equipment and supplies to respective units to enhance work productivity;

    • Reconcile leave administration for staff in the directorate in consultation with Human Resource Management and Administration directorate.

Requirements:

    • Kenya Certificate of Secondary Education mean grade C- (minus) with at least C (Plain) in English or Kiswahili Language or its recognized equivalent qualification;

    • Craft Certificate in Secretarial Studies from the Kenya National Examinations Council;

    • Business Education Single and Group Certificates Stages I, II & III from the Kenya National Examinations Council in the following subjects: -

    • Typewriting III (50 w.p.m) / Computerized Document Processing III

    • Business English II / Communication II
      Commerce II

    • Office Practice II

    • Office Management III / Office Administration and Management III

    • Secretarial Duties II
      OR

    • Diploma in Secretarial Studies from the Kenya National Examinations Council

    • Certificate in Computer applications from a recognized institution;

    • Certificate in Public Relations and Customer Care.

    • Higher Diploma in Secretarial Management will be an added advantage.

Posted By

Brian Ndung'u

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