SCOPE OF ROLE:
Reports to: Regional Awards Manager.
Staff reporting to this post: N/A
- Role Dimensions: This role will work closely with the Regional Office Awards team, East and Southern Africa Country office Awards teams, ESA COs partnership focal points, SCI Centre Awards team, Regional office Program Operations, Finance and PDQI teams etc.
KEY AREAS OF ACCOUNTABILITY:
Award Management
Award Management System (AMS)
- Provide peer-leadership, face to face and live online training/orientation, and day-to-day coaching and guidance to COs as requested.
- Monitor system use and maintain awareness of strengths, weaknesses and gaps in all Country Offices in the Region.
- Contribute to the global work of the AMS Management Group– proposing, testing and de-bugging new global system developments, and communicating them clearly to users in East and Southern Africa Region.
- Support in system roll outs and enhancements as needed (e.g., PPM Prime, RFT, Coding, Power BI)
Award Management for SCI Directly Received Awards
- Together with the Regional Awards Manager- SCI Led funding and in collaboration with the Regional Award Specialist, understand new requirements for Regional Office in account management of Save the Children’s Directly Received Awards.
- Once standards are defined, Support Country Offices to understand and meet institutional donor requirements, and the core requirements of the SCI Quality Framework & Essential Standards, including partnership.
- Support the Regional Head of Awards Management, Donor Compliance and Strategic partnerships and the Regional Director by undertaking review of donor agreements and amendments review and coordinating approvals as required.
Management Reporting & Analysis
- Produce monthly and quarterly Key Performance Indicator (KPI) reports and relevant data reports to support trends analysis and risk identification to the operations team.
- Undertake research tasks (as directed, and on own initiative) to identify emerging or under-resourced risks and challenges in SCI award/grant management throughout ESARO.
- Ensure donor budget lines in AMS are as needed for donor reporting requirements.
- Ensure documents upkeep on AMS.
- Support and assist the Head of Award Management in monitoring, implementation and evaluation of capacity building approaches to measure their effectiveness.
- Write and provide regional updates and bulletins on Award Management issues.
- Prepare Strategic Portfolio Analysis Report to inform New Business Development Initiatives and Management Decisions.
Partnerships – Sub awards and sub grantee management
- Support program staff to comply with Save the Children partnership policies and procedures and ensure all implementing partners undergo legal vetting on AMS and preparation of partner agreements are undertaken as per partnership processes to ensure donor compliance.
- Working with CO Awards and Partnership teams, ensure that the partner data integrity and completeness of information in the system for all partner documentation including reports is uploaded onto AMS through spot checks of AMS data.
- Support coordination of the monthly calls with Partnership Focal points to discuss partnership management and share best practices.
Humanitarian Response
- Provide direct and/or remote support to emergency responses as required, including administrative work and effective management of humanitarian pooled funds and appeal funds, including sub-award agreements with specific COs/members.
BEHAVIOURS (Values in Practice)
Accountability:
- holds self-accountable for making decisions, managing resources efficiently, achieving and role modelling Save the Children values
- holds the team and partners accountable to deliver on their responsibilities - giving them the freedom to deliver in the best way they see fit, providing the necessary development to improve performance and applying appropriate consequences when results are not achieved.
Ambition:
- sets ambitious and challenging goals for themselves and their team, takes responsibility for their own personal development and encourages their team to do the same
- widely shares their personal vision for Save the Children, engages and motivates others
- future orientated, thinks strategically and on a global scale.
Collaboration:
- builds and maintains effective relationships, with their team, colleagues, Members and external partners and supporters
- values diversity, sees it as a source of competitive strength
- approachable, good listener, easy to talk to.
Creativity:
- develops and encourages new and innovative solutions
- willing to take disciplined risks.
Integrity:
honest, encourages openness and transparency; demonstrates highest levels of integrity